Data care

What stays private, and who decides that

A license covers how work is done. It has nothing to do with the people you serve. Here is how that is kept true.

What stays private

Some data has no place in a license. The following are excluded or de-identified before any sharing:

Client, patient and customer personal information
Passwords, credentials and access keys
Account, card and bank numbers
Whatever you mark off limits in scoping

Removing identities

When a record is useful but holds personal details, those details can be taken out or swapped before it is shared. What the record shows about the work stays; who it was about does not. The approach is agreed with you during scoping, together with the details you want removed.

Your approval comes first

Without your approval, nothing is shared. The proposed scope comes to you, you change what you like, and only what you approve gets licensed. You can stop before signing at any time.

Changing your mind

You can stop at any point before signing. Should you choose to stop, no data leaves your systems. We can also delete what you told us in the estimate form, if you ask. The privacy policy explains how to make that request and what we keep to honor it, such as a do not contact record.

Your records stay yours

Your records are not taken away by licensing. They stay with you, and your business keeps running on them. A license, arranged by License Your Data, our licensing partner, lets a buyer use only the approved data.

Questions worth raising in scoping

In scoping, you get to set the limits. Owners often ask questions like these:

Could a whole system like payroll or HR be excluded completely?
Can particular clients, projects or mailboxes be excluded?
How is it checked, and which personal details are taken out?
What date ranges are worth including?

You decide each one with us before any sharing happens.

Regulated firms and legal counsel

For firms bound by professional rules, like law firms, accounting firms and medical practices, scope is set with you and your own counsel, and client or patient data stays out. We do not advise on whether licensing is legal for your firm.

Originals stay, passwords are never asked

Whatever you include, two things stay fixed. Your original files never leave your systems: License Your Data, our licensing partner, prepares a de-identified copy, and only that copy is licensed. And at no step is anyone asked for a password, or given one. An NDA comes first, and nothing goes out until you approve a sample.

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