Why your designs changed, not just what changed

The first question from engineering firms is about client-owned designs. Each project is reviewed on its own, and anything you have doubts about can be left out.

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What is usually valuable

What makes engineering records valuable is the reasoning they capture, from requirement and first design to failed test, review and successful revision. That history lives in files most firms already keep:

The record of each design review and what changed after
Spreadsheets of calculations and bills of materials
Test and simulation results checked against bench outcomes
Change requests, requirements and inspection data

The first worry: designs your clients own

A lot of engineering work is owned by clients or covered by NDA. Your contracts decide whether any of it can be included, and that question belongs with your own counsel. Scoping looks at client-owned material one project at a time, any of it can be left out, and client names in the copy become placeholders. Work under export control can be flagged and excluded completely.

You keep your methods

A license covers a copy. Your originals sit untouched in your vault and other systems, and ownership stays with you. If you see a project, product line or period as core, it can be left out.

Common questions from firm owners

Is every system needed?: No. A well organized project archive or a set of design review records can be enough to start.
Who from our firm should take part?: Usually a principal, whoever administers your vault and file shares, and anyone who manages client contracts.
What about our own engineers?: They are swapped for placeholders as well. The copy captures how the thinking went, not who did the thinking.

How the copy is made and checked

Everything starts under NDA. The de-identified copy comes from License Your Data, our licensing partner, and passwords are never requested or shared. Any system, folder, client or project can be excluded, and a sample comes to you for approval before anything goes out. There is no cost to your firm.

A typical fit

A typical fit is a firm with 20 or more full-time staff and 3 or more years of project files in a vault, shared drives or Microsoft 365. A smaller firm with a long and well kept archive can qualify as well. Your engineering discipline has no effect on the estimate.

See the value of your firm's records

Within minutes, a License Your Data specialist calls to book a 15-minute call.

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